Tips on Office Moving

The task of corporate relocation is overwhelming, more than residential relocation. Here are some tips to make your office moving a smoother activity.

• Be as time-efficient and as cost-efficient as possible. Moving an office means loss of valuable working hours. Minimize it by being efficient at every front.
• If you would hire corporate relocation services, do it as early as possible. Professional movers are, any way, essential for moving large offices if a company wants to save valuable hours of its employees. Its good to hire them before at least 5-6 weeks ahead of moving date so that they may plan well for the move.
• Planning is the mantra when you talk of effective performance. Plan out everything, create a floor plan. map out furniture and equipment placement scheme, decide about where the employees will be stationed at the new office and the like. A little more hard work here will save you a considerable amount of time, money and headaches in the long run.
• Inform everyone- employees, landlords, and movers, about every detail of the relocation process. Tell the hired office mover about where each piece of furniture needs to be placed.
• Ensure that you depute at least one person to be in contact with the movers and direct them according to the company needs. This person should be well versed about the requirements and must have approval about the new office layout. Changing the layout of the office later is not viable and not at all cost efficient.
• Ensure that each piece that needs to be moved carries color-coded packing labels. These labels should be placed prominently on the packed office goods so that movers know exactly where they have to be moved.
• Dispose of as much garbage as possible. If yours is a large company, you might need to have permission from responsible authorities about disposing off waste. Initiate the process early so that it completes before packing starts.
• Make sure that all the facilities at the new office are installed before moving. This will save wastage of time and work could be started as soon as employees move to the new office. Check Internet connection, working phones and fax, restrooms etc.
• Change your company stationery and business cards well in time. Place the new address and phone number, and circulate the information everywhere through every means. Mail them to your employees and clients. You would definitely not like to lose any of your customers just because you have changed your office address!
• For rented items, clarify whether you need to contact your supplier. There may be contractual obligations requiring the rented equipment be moved only by the owner company.
• Book the services of freight elevators, if any- both in old and new building. This ensures a rapid move.